STANDARD BYLAWS FOR
AFFILIATED CHAPTERS
NATIONAL ASSOCIATION OF
WOMEN IN CONSTRUCTION
ARTICLE I - NAME
The name of this
organization shall be the " Colorado Springs Chapter"
(hereinafter, the "Chapter") of the National Association of
Women in Construction (hereinafter, the
"Association").
ARTICLE II - OBJECT
The object of this Chapter
shall be:
To unite for their mutual
benefit women who are actively employed in the various phases of the
construction industry.
To promote cooperation,
fellowship and a better understanding among members of the Association.
To promote education and
contribute to the betterment of the construction industry.
To encourage women to pursue
and establish their careers in the construction industry.
To provide members an
awareness of the legislative process and legislation as it relates to the
construction industry.
ARTICLE III - POLICY
This Chapter shall be
self-governing, non-profit, non-partisan and non-sectarian.
ARTICLE IV - MEMBERSHIP
Section 1:
All Chapter members must be members of the National Association of Women
in Construction. There shall be five (5) categories
of membership:
A. Active Member shall
be open to women who are, or have been, actively employed in the
construction industry or in construction-related
services.
B. Corporate Member is a
transferable membership. This membership category is open to
construction-related companies that wish to
designate a woman employee, who would otherwise meet the criteria for
active membership, to represent the company. The
company holding the membership may change its designated representative.
C. Student Member is
open to women students enrolled in construction-related programs at
institutions of higher education and vocational
education programs. Student Member is non-transferable, and Student
Members shall neither vote nor hold office.
D. Chapter Life Member
may be granted by a three-fourths (3/4) ballot vote of the membership of
the Chapter to a voting member in good standing
for her outstanding and faithful service to the Chapter. A member who
accepts such membership shall be exempt from
payment of Chapter dues but, at the discretion of the chapter membership,
shall be responsible for payment of National
dues. A Chapter Life Membership shall be forfeited automatically upon
disaffiliation with the Chapter, or whenever the
Chapter determines that the member is no longer interested or is unable to
participate in Chapter affairs.
E. Honorary Member may
be conferred by a three-fourth (3/4) vote of those members present and
voting upon a person who has rendered
outstanding service to the Chapter but is ineligible for Active Member. An
Honorary Member shall have no vote and shall be
ineligible to hold any elective or appointive office. An Honorary Member
shall be exempt from payment of dues but is entitled
to visit the Chapter at any time.
Rev. 9/01 C-1
Section 2:
Transfer of Membership: Except for Chapter Life Members, a member in good
standing may transfer from one Chapter of the
Association to another in accordance with procedures established by the
Association. No membership may be transferred
from one member to another, except as established by the NAWIC Board of
Directors.
Section 3:
Good Standing; A member is in good standing only when all Association and
Chapter financial obligations are paid. A
member not in good standing shall forfeit all privileges of membership
until said financial obligations are met.
Section 4:
The decision of the NAWIC Office, in determining the validity of an
application for membership, shall be final.
(Effective 10-1-2000)
ARTICLE V - OFFICERS AND
DIRECTORS
Section 1: The
Board of Directors shall consist of the Officers, Immediate Past President
and not less than two (2) Directors.
Section 2: The
Chapter Officers shall be President, Vice President, Recording Secretary
and Treasurer, and may include President-Elect
and Corresponding Secretary.
Section 3: The
term of office of each Officer and Director shall be one year or until
their successors are elected. No Officer or Director
shall hold the same position for more than two consecutive terms. Any part
of a term equaling or exceeding one-half the
regular term shall be considered a term in deciding eligibility for
re-election. The Board of Directors by a three-fourths
ballot may remove any Officer or Board Member if determined that this
action is in the best interest of the Chapter,
except as superseded by state law.
Section 4:
A vacancy in the office of President shall be filled by the Vice President
for the unexpired term. A vacancy in the office
of President-Elect, if any, shall be filled by the Vice President who
shall serve for the unexpired term and shall become
President at the end of that term. In the event of a vacancy in both the
office of President and Vice President, the
President shall be elected by the Chapter members, voting thereon by
ballot, and the Vice President shall be elected
by the Board of Directors voting thereon by ballot. Any other vacancy on
the Board of Directors, except in the office of
Immediate Past President, shall be filled by the remaining members of the
Board of Directors voting thereon by ballot.
ARTICLE VI - ELECTIONS
Section 1:
A Nominating Committee of not less than three (3) members shall be elected
no later than the end of March of each year. Two
(2) members shall be elected from the membership, and one (1) shall be
elected from the Board of Directors. The
Committee shall elect its own chairman.
Section 2:
No later than the end of May of each year, the Nominating Committee shall
submit the names of one or more nominees for each office
and each directorship to be elected. Nominations may also be made from the
floor. If the Nominating Committee report is
presented at one meeting and voting takes place at the following,
nominations from the floor shall be permitted at
both meetings.
Section 3: All
Officers and Directors shall be elected by ballot no later than the end of
June and shall take office October 1 following
their election.
Section 4: When
a ballot for any office or directorship fails to show a majority, the name
of the nominee having the lowest number of votes
shall be dropped and balloting continued until a majority is declared.
Section 5:
When there is only one nominee for any office or any directorship, the
Recording Secretary may be instructed to cast the
elective ballot.
Section 6:
No person shall be elected to the office of President, President-Elect or
Vice President who has not served on the Board
of Directors.
C-2 Rev. 3/00
Section 7: Delegates
and Alternates to the Annual Meeting/Convention shall be elected by
plurality ballot vote no later than sixty (60)
days prior to the Annual Meeting/Convention. Only voting members in good
standing shall be eligible to serve as Delegates
or Alternates.
A. For Chapters with
Less than Six (6) Members: Each member holding
membership in a Chapter with less than six (6) members, who attends Annual
Meeting/Convention, shall be entitled to a
one-tenth (1/10) vote.
B. For Chapters with Six
(6) Members or More: Each Chapter shall be
entitled to one (1) Delegate for every ten (10) members, or a major
fraction thereof, based on the NAWIC Office’s
record of paid and processed members forty-five (45) days prior to the
Annual Meeting/Convention. Each Delegate is entitled to one (1) Alternate.
ARTICLE VII - MEETINGS
Section 1: The
Chapter shall hold a minimum of ten (10) meetings per year, of which at
least six (6) shall include official Chapter and
Association business. Whenever necessary, at the discretion of the Board
of Directors, the date, time and place of a
regular meeting may be changed.
Section 2: Special
meetings of the Chapter or the Board of Directors may be called by the
President or a majority of the Board of
Directors. The notice of special meetings shall state the business to be
transacted and no other business shall be
transacted except that stated in the notice.
Section 3:
The Board of Directors shall hold a minimum of ten meetings per year.
Section 4: The
Annual Meeting of the Chapter shall be held in August or September, at
which time Annual Reports of Officers and
Committee Chairmen shall be presented verbally or published, except the
Audit Committee Report, which will be given no
later than the November meeting next following the Annual Meeting.
Section 5: One-third
(1/3) of the voting members of the Chapter shall constitute a quorum at
any business or special meeting of the Chapter.
A majority of the Board of Directors shall constitute a quorum at any
meeting of the Board of Directors.
ARTICLE VIII - DUES AND
INITIATION
Section 1: Annual
dues and fees as established by the Chapter shall be payable upon
acceptance of membership.
Section 2: Renewal
dues shall be payable by October 1.
ARTICLE IX - ELECTION OF NAWIC
DIRECTORS
Section 1: As
an affiliate of the National Association of Women in Construction, the
Chapter, by virtue of its geographic location,
is included in one of the Association’s Regions.
Section 2:
At least thirty (30) days in advance of the Annual Regional Forum, the
Chapter shall elect a delegate and alternate to
cast the Chapter’s vote for NAWIC Director, if appropriate. Only voting
members who are in good standing shall be
eligible for the position of delegate or alternate.
ARTICLE X - FISCAL YEAR
The fiscal year shall begin on
October 1 of each year and the books shall be closed on September 30.
Rev. 9/01 C-3
ARTICLE XI - DUTIES OF
OFFICERS
Section 1: The
President shall preside at all meetings and serve as Chairman of the Board
of Directors. She shall call regular monthly
meetings of the Board of Directors and such special meetings of the Board
of Directors as may be necessary. She shall be
authorized to create Special Committees, and shall appoint members to all
Standing and Special Committees (with the
exception of the Nominating Committee) and shall designate the Chairman thereof. She shall be one of three officers authorized
to countersign all checks. She shall not be a member of the Nominating
Committee.
Section 2: The
Vice President shall perform the duties of the President in her absence
and succeed to the office of the President if
that office becomes vacant.
Section 3: The
Recording Secretary shall be responsible for the permanent records of the
Chapter including minutes of all regular and
special meetings of the Chapter and the Board of Directors. She shall keep
a current roster of Chapter membership and
perform such other duties as may be requested by the President or the
Board of Directors.
Section 4: The
Corresponding Secretary, if any, shall be responsible for all
correspondence of the Chapter.
Section 5:
The Treasurer shall be custodian of all funds; be one of the three
Officers authorized to countersign all checks; pay
bills authorized by the Board of Directors; keep an itemized account of
receipts and disbursements; present a written
report at business meetings of the Chapter and the Board of Directors; and
deliver audited records to her successor within
thirty (30) days following the expiration of her term. She shall in a
timely manner prepare and file all documents
necessary to protect the Chapter’s non-profit status for the fiscal year
in which she serves as Treasurer. She shall be a
member of the Finance Committee.
Section 6: The
President-Elect, if any, shall attend all meetings of the Chapter Board of
Directors, acquaint herself with the duties of
the President, and perform such other duties as may be assigned to her by
the President or the Board of Directors. She
shall not be a member of the Nominating Committee.
ARTICLE XII - DUTIES OF THE
BOARD OF DIRECTORS
Section 1: The
Board of Directors shall:
A. Exercise general
supervision and control over the business of the Chapter.
B. Designate a
depository for all Chapter funds and designate the third Officer
authorized to countersign checks for withdrawal
of funds from such depositories.
C. Authorize payment of any
indebtedness incurred on approved budget items.
D. Adopt the annual budget of
the Chapter.
E. Fill by ballot any
vacancies occurring on the Board of Directors with the exception of the
President and President-Elect. A vacancy in the
office of Immediate Past President is not filled.
F. Be authorized to create
special committees.
G. Shall present
recommendations for action at regular Chapter meetings.
H. Transact all other business
of the Chapter not otherwise provided for.
Section 2: No
indebtedness may be incurred or any money borrowed in the name of the
Chapter except by Resolution of the
Board of Directors approved by
the Chapter membership.
C-4 Rev. 3/01
ARTICLE XIII - COMMITTEES
Section 1: The
President shall appoint the following Standing Committees: Finance,
Construction Industry, Membership, and Professional
Education. The duties of the committees shall be such as are implied by
their respective titles, provided that such
duties do not conflict with any other committees.
Section 2: The
President may create such other committees as she deems necessary for the
better execution of her duties and the goals of
the Chapter.
Section 3: The
President shall act as an ex-officio member on each committee except the
Nominating Committee, on which she shall not
serve in any capacity.
ARTICLE XIV - INDEMNITY
The Board of Directors
shall have the authority to indemnify any Director or Officer of the
Chapter for expenses and costs including legal
fees, actual and necessary, incurred by her in connection with any claim
asserted against her, by action in court or otherwise, by
reason of her being or having been such Director or Officer, except in
relation to matters as to which she shall have been guilty of negligence
or misconduct in respect for which indemnity is sought.
ARTICLE XV - AMENDMENTS
Amendments to these
Bylaws may be proposed by the Chapter but shall not be effective until
approved by a two-thirds vote of the NAWIC Board
of Directors as an amendment to the Standard Bylaws for Affiliated
Chapters.
ARTICLE XVI - PARLIAMENTARY
AUTHORITY
The rules of
parliamentary practice comprised in Robert’s Rules of Order Newly
Revised, latest edition, shall govern all proceedings of
the Chapter and of the Board of Directors, except where inconsistent with
these Bylaws, and shall be subject to any Standing Rules
which have been or may be adopted.
